Applying for Jobs…? Get Organised!!

The following post is about my experiences of applying for positions and a few things that I have found handy.

In the early days of my Resettlement leave I wasn’t applying for too many jobs, just the ones that I really fancied or a random one that sounded interesting or a role that was a bit of a stab in the dark.  So, as you can imagine it wasn’t too hard to keep a track of what I had on going.  However, as the weeks progressed and I came closer to my discharge date I was applying for more and more jobs and was worried about losing track of my applications.  Could you imagine being contacted for a position by an employer and not having a clue which role they were talking about?!  Not the most  impressive or professional way to start with a potential employer!

So, I decided I needed to be organised and made myself and excel spreadsheet with the details of all the jobs I was applying for.  This information was collated from the initial job advertisement and the receipt of application email normally sent.  My column headings were as follows:

  • Job Title
  • Recruiting Agency/Website
  • Recruiter Contact Details
  • Web Link to the Job (if applicable)
  • Job Reference Number
  • Salary or Hourly Rate
  • Date of Application
  • Current Status of Application

I filled this spreadsheet in religiously as I went along and even went as far as using colour for the status of the application. For example.  Red Cells if it was longer than 6 weeks since application or I had a rejection letter/email, amber cells if I had just applied for the position and green cells if there was some interest from the employer.  This made it then very easy to see where I was at with each individual application and also if the phone rang I could just hop on the computer and be completely happy with which position I was discussing and who I was discussing it with.

I also made a ‘Job Applications’ folder in my Professional email Inbox (you have made a separate professional email account right??) so that I could keep all my applications together.  That way as I needed certain emails they were easily and quickly located and I wasn’t trawling through hundreds of emails to find them with an employer/recruiter hanging on the phone.  And once that application was ‘redded out’ for whatever reason I could delete them.

I found that this system is simple and effective and it proved that it worked when I was called by a Recruitment Representative from Jet2 with regards to a position that I applied for BUT that is a different post all together!

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